Table of Contents

Embroidery Price List

Your Embroidery price list can consist of any number of items, each of which can use any of the 4 different pricing “methods”



General Tab

Menu Description - represents the actual caption of the pop-up menu which appears when you click on the Add Embroidery button, in the sales screen.

Print Description - is the default description that will print on your quotations, work orders and invoices. You can at any time override this description within the sales screen.

Out Source To - If you are planning to out source the embroidery to another contract embroiderer then select the supplier you want to out source it to from the drop down list. FastManager will then automatically add it to the purchase order wizard.

The supplier selected here represents only the _default_ supplier. You can easily change the supplier that the PO will go to once the order is created

Sales Group - this will determine under which sales group FastManager will group all sales of this price list. It also determines which item code FastManager will select in QuickBooks when exporting the invoice.

For more information about Sales Groups, see: Sales Groups

Default Stitch Count - this is the default stitch count that FastManager will use to calculate the selling price. You can change it on the fly when entering a sales order.

It is recommended that you choose a relatively high number as the “default” stitch count because in many cases you don't know the final stitch count until after you have won the order and digitized the logo. (better to overestimate the stich count than underestimate it)


Price Method

There are 4 embroidery pricing methods to choose from:

You need to select which method you want to use to price out embroidery on this price list. You will then see an Edit button that you can click on which will open another window where you can enter your price matrix.

Flat Price

If you select the Flat Price option you simply need to enter the cost and retail price of your embroidery. This is a very basic flat rate system and the price does not fluctuate



Price Based on Quantity

You can select to enter both the cost and retail or calculate either by selecting the appropriate option from the top.

Enter:



Your prices should be lower the higher the quantity.
If you are calculating the cost or retail you may need to click on the Re-Calculate button to refresh your prices if you alternate between calculating methods.

Pro-rated matrix

Pro-rated matrix based on stitch count and quantity



This option will start a look up and then calculate a selling price based on the quantity and number of stitches on the embellishment.

First you will enter a base price that will include a specified number of stitches and then add a pro-rated amount per thousand stitches, to be added if the stitch count is higher than the initial number of stitches included.

For example:

There is very little calculation involved in this method, it's basically just a lookup table.



As with the flat rate based on qty, you can enter both the cost and retail prices or calculate either of them.

Matrix Based On Stitch Count Breaks And Quantity



This matrix works well if you charge a flat rate if the stitch count falls within a specified range.



Start by entering the total number of Stitch count breaks you will have (the number can easily be changed later, but you need at least 2 for this to work)

  • If you select: Both cost and retail -
    • then you must manually fill out both the Your Retail and the Your Cost tabs
  • If you select: Cost and calculate retail -
    • fill out the Your Cost tab (including the Markup column) and click on Re-Calculate to populate the Retail tab
  • If you select: Retail and calculate cost -
    • fill out the Your Retail tab (including the Margin column) and click on Re-Calculate to populate the Cost tab

Next, on the Your Retail tab - click on the column header: click to edit and enter 0 as the first stitch count break.

The first break will always be 0

Then enter the next stitch count break in the 2nd column, 3rd column, and so on

Now enter the selling price on the first row under each of those columns

Then you can proceed to enter quantity breaks under the Qty columnn with corresponding selling prices in each “stitch-count break” column.

This will be the selling price for any stitch count up to and including the number specified in the column-header. For example:
Any stitch count between 1000 and 1999 will be charged at $1.00 (for qty's below 48)



Additional Charges

You can add an unlimited number of additional charges such as digitizing, artwork, bagging and special thread colors etc.

Click on the Additional Charges Tab

You can change the order in which the additional charges will appear in your sales screen by selecting the charge in the list below and then use the Move Row Up and Move Row Down buttons.



1.) Defaults (can be overridden on the order)
Select if you want FastManager to add this additional charge to the sales screen by default.

In case you or your sales reps forget to charge your customer for additional services it may best to add the line item by default and then to delete it from the sales screen if necessary later on.
However
If the additional charge is something that you won't charge on a regular basis then it might be better to add these items on the fly later as it could become time consuming to delete these rows every time.

2.)Basic Settings
Next enter a user friendly menu description.

Then enter the default print description. This is the description that will print on your quotations, work orders and invoices. You can over type this description in the sales screen.

If you are out sourcing this additional charge check the 'Out source to' check box and select a default vendor from the drop down list. FastManager will add this item to your PO wizard if this option is selected.

You can have FastManager sync the number of items, by default, with the number of colors or items if you like.

For example: If the additional charge was bagging you may want to synchronize the quantity with the total number of items on the order.

3.) Cost & Selling price
Enter your cost and selling price

The cost has a twofold purpose:

4.) Tax settings
Select if the line item should be taxed or not.

Tax 2 will almost always be Non - don't change this unless you have a good reason to do so

5.) Scheduling Options (only relevant if you have the Scheduling module enabled)
If you are using the auto scheduling module, you can select if you want FastManager to automatically create a task or simply add additional time to your machine if this charge is present as a line item in your work order.

For example: If this additional charge is Digitizing you may want to create a task for your art department.
If this additional charge is Metallic Thread you may simply want to add an additional 30 seconds per garment to your machine time.

If you are creating an additional task you can also specify when you want FastManager to schedule it.


When complete, click on the Save button to commit your changes.

You still need to save the entire price list at the end for these changes to take effect.
You can duplicate an entire list of additional charges by duplicating the actual Embroidery Price:
Open any existing item, then simply give it a new name and click on Save As New

Auto Scheduling Machines

You must first add all the machines that will be available at: Scheduling → Embroidery Machines

If you want to make use of FastManager's auto scheduling module you need to tell FastManager how to select and schedule a machine when using this embroidery item.

Click on the Auto Schedule Machines tab.

You can also set rules, so FastManager will not select the machine if certain parameters are not met.
For example: you would not want to run any job under 2000 stitches on the 12 head machine as the machine will complete the job before you are done hooping for the next round.

To edit an existing machine, select the machine from the list below, and click on the Edit button.

To delete and existing machine from this price list, select the machine from the list below, and click on the Delete button

To add a new machine, click on the Add button.

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Once you click on either Edit or Add , you should see this screen:

Machine Setup

From the drop down list select the machine that you want to include in the list of machines that can accommodate this price list.

FastManager will try and find and open spot in your schedule <this many days> prior to your ship date. If it cannot find an open spot then FastManager will automatically try the day before and so one.
The number of days it will try is based on the number of days you enter in here. The higher the number the higher the probability that FastManager will see the job as do-able. However you will have less time to complete the art and get the goods in.
3 is normally a good number.
If you are running a low number of stitches on a a machine with many heads, then the machine will run faster than you can hoop. So you may want to prevent your 12 head machine from running less than 2000 sitches.

Calculating Production Time

We now need to tell FastManager how it is going to calculate production time for this machine.

Remember that these production times are based on producing if this price list is selected in your sales screen.
For example:
If this price list is 'Embroidering Caps' then you will have different times than if this price list was 'Embroidering Polos'.

First we need to enter a base time.
This would be the minimum time that you want to schedule a job for and FastManager will start with the base time. This would basically include how long it takes to get the shirts, thread and backing to the machine. This does NOT include setup and break down time.

Next we need to enter the setup and break down time.
This time is calculated “per head”. Thus FastManager will multiply the time with the number of heads, and then add it to the base time.

These times are specified in seconds. If you click on the calculator button it will automatically ADD additional seconds to the existing number of seconds.
For example:
If you want to enter 7 minutes for the base time then you would click on the calculator button and select 5 min and then click on the calculator button again and select 2 min.

Next you need to select your machine speed - how many stitches can this machine run per minute.
Bear in mind that this number could change depending on the type of embroidery, specifically: the type of embroidery that this particular pricelist item is being setup for.

Click on the Save button when you are done.

Rmember that you also need to save the entire price list for these changes to take effect.

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